In-House vs. Outsourcing: When to Consider Each Option 

You might be deciding whether to hire someone else full-time or hire someone else to do the work for you. Every choice has pros and cons, and it’s not always easy to tell which one is best, In-house vs. Outsourcing.

When you outsource, you hire people or companies from outside your company to help you finish jobs or tasks. Some examples of these are freelancers or companies that only do a certain kind of job or task. One way to outsource your social media management is to hire a digital marketing firm. 

On the other hand, in-house tools are your current employees, such as yourself. A job or project that you handle in-house is given to one or more of your team members to work on. 

I. When It’s Best To Do Jobs Yourself 

You probably have a good idea of what will work best for your project now that you know the pros and cons of hiring. Let’s look at the specifics now. 

It’s better to keep your project in-house if any of these things are true for you. 

1. You want to be in charge of a job completely. 

When you outsource a job, you always give up some control over it. 

When you hire someone else to do a job, you won’t have full control over how it’s done. It’s harder to change direction after giving the initial instructions, and you don’t have as many chances to shape how things are going. 

You should do this even if you’re not sure what you want when you begin. Your team inside the company can help you figure things out more quickly. 

2. You need long-term commitment. 

Some kinds of projects need help for a long time. For example, most software development projects need to be maintained over time. 

With this plan, you can be sure that there is always someone to help you with any problems that come up. Your team should have someone who knows enough about the job to help new people get up to speed. 

Long-term help from contractors is possible, but you can’t be sure they’ll be there when you need them unless you pay a fee. 

3. You’re dealing with private data. 

Sometimes you don’t want certain people outside of your company to be able to see certain details. 

You might want to hide a business move or plan. Don’t give your work to someone else if you don’t want your competitors to know about it. 

Data about customers or team members that is private could be used in projects. If this happens, you might be able to hire someone else to do some work without giving out that information, but it’s still safer to keep the number of people who know how to store and protect that information as low as possible. 

Think about licenses, certifications, and how your business handles security. If you’re not sure, keep it inside. 

What are the Pros and Cons of In-House Work? 


1. Putting money into learning new skills pays off. 

Each new job gives your team a chance to get better. As you work with your own team, you can build on what you’ve already done to get better results. 

Because most of your team will stay, it makes sense to spend more time and money teaching them. For a long time, your money will be well spent. 

This also means you can work on projects that are a little bit outside of what you normally do. Find someone with those exact skills if you’re going to hire someone to do that work. When you do it in-house, you can learn from each other and get better as a team. 

2. You make the plans. 

You can set shared work hours for everyone on your team, even if they work from home or in an office. That means that everyone is free and ready to work together at the same time. 

There are no set hours for contractors and freelancers. If you hire someone from a different time zone, they might have to work with your team in a way that doesn’t happen at the same time. 

3. Your team is adaptable and cares. 

When you handle a job internally, you can be sure that everyone working on it shares the values of your company. They care about the success of your business because it affects their own future. 

Not all in-house teams are very involved, but the ones that are have an edge over talent that is hired from outside the company. 

When people on your team care about how a project turns out, they’re more likely to break out of their comfort zone and come up with new ways to complete tasks. They might give you ideas on how to improve a job or fix problems before they become a problem. 

Because team members are more ready to figure things out on their own, they make up for small skill gaps. Your team will get more done if they are involved. 



1. More long-term costs. 

It costs a lot to hire a full-time team member. It also takes longer than hiring someone else to do the work. That person wants the same amount of work and pay when the job is over. 

If you only need help with a few jobs, it might be cheaper to hire someone else to do it instead of making it yourself. 

They should only charge you for the time they spend working on your job, even if their hourly rates are higher. It’s not costing you anything for them to do paperwork, train others, or wait for the next job. You don’t have to give them 40 hours (about 1 and a half days) of work every week. 

Employees on your in-house team need to be paid for the time they spend at work, no matter what they’re doing. You’re also in charge of other costs. A worker costs between 125% and 140% of their salary on average. 

If a business decides whether to hire another person or outsource their job, it might be cheaper. 

2. Not having the right skills. 

The people you hire can’t do everything well. For some projects, you might not have the resources in-house to finish them efficiently. 

Sometimes, it’s not a good idea to try to work on a project that’s way outside of what your team is good at. 

It might take too much time or cost too much to train team members. It’s not worth the time and effort to learn something new if you don’t pay attention to the things, you already do well. 

For big projects, it’s smart to work with someone who has done it before. 

3. Burnout can happen if you ask for too much. 

A workweek has a set number of hours, and it’s likely that your team is using all of them. You can change goals to make room for important projects, but at some point, you have to choose what won’t get done. 

Working extra hours costs money and wears you out. Working extra hours should only be used very rarely to get things done. It won’t work in the long run. 

They won’t get as much done when you give them more to do. If you have to choose between hiring someone else to do the work and asking your team to do too much, hire someone else to do the job. It’s more important that your team stays healthy and works well over time. 


II. When is it Best to Outsource? 

Outsourcing is always a good idea in some cases. If any of these sound like you, you should find a great individual or company to help you. 

1. You need something right away. 

The job you need to finish can’t be done by just one on your team. Someone else needs to help you get this done because you can’t wait for someone else to have more time to step in. 

But you won’t need the extra help anymore once this job is done. 

People who work for themselves should be paid if you need extra help for a short time. In that way, you won’t have to pay extra when the job is over. 

2. It’s taking too long to do certain things. 

When a small job takes too much time and keeps your team from working on more important things, it’s time to think about outsourcing it. 

The best people on your team usually step up when there’s extra work to do. That’s great, but this way of doing things can slow people down fast. Hire someone else to do the things that are taking up too much of your team’s time so they can do what you paid them to do. 

Make sure everyone knows their role from the start by making a list of their duties. To begin, use our free design. 

3. Your company doesn’t have any experts or specialists on staff. 

There will always be jobs that need skills that your team doesn’t have. You may need to get help from outside sources to finish these tasks. 

In this case, you can hire someone else to do the whole job or just the parts that your team isn’t normally up to. 

4. You need to finish a job as soon as possible 

You need to finish a project as quickly as possible sometimes because of a tight deadline. Taking resources from other projects will only make them late. 

It makes sense to outsource in this case. You don’t have time to train a new person, and once the job is over, you might not need them. 


What are the Pros and Cons of Outsourcing 

Let us now look at the other side of the question. What are the pros and cons of hiring someone else to do your work? 


1. Price 

It may be cheaper to hire someone else to do a job or project than to do it yourself. 

It saves you a lot of money if you hire someone in a country where the cost of living is cheap. Their rates may be less than the hourly wages you pay your own staff. 

2. Flexibility 

Building an in-house team takes time. There are many steps you must take every time you want to add someone to your team. 

You can get the tools you need faster if you hire someone else to do your work. 

Their hours depend on what you need. You can give people 30 hours of work this week and 5 hours next week. Don’t work with them until the end of the month if you don’t need help then. 

3. Getting access to top talent 

There are many workers and businesses out there. Some of them can do any kind of project, but most of them only do one type of job well. 

You should be able to easily find a skilled contractor who can finish any job you want. There are even subject matter experts who know more than your team does. 

In this case, your marketing team probably knows a lot of different strategies, but a contractor who only does Amazon sales might be able to get better results there. 

4. Getting projects done faster 

There are times when you just need to finish a project fast. You will get more tools when you outsource, which will help you finish a project faster. 

Working with an expert in the field may help you save money because they may be able to finish your job faster than your team would have. 

5. Your in-house team should have less work to do. 

Are the people who work for you taking on too many tasks? Getting help from outside sources can be a great way to make their work easier to handle. 

Many times, this happens when you need to hire someone new soon but don’t have enough money or work to support them full-time. You don’t have to ask your present team to do extra work; a freelancer can help. 


1. Less Communication 

When you hire someone else to do your work, it might be harder to keep track of how the job is going. You are less visible and often can’t talk to people as much. 

A lot of contractors and businesses work with more than one client. Because they can’t talk to all their clients every day, even the best speakers won’t give you a daily check-in often. 

Most of the time, you’ll need to ask for news. Companies can also deal with this issue by using tools to keep track of time and make proof of work. 

2. A lot less power 

When you hire someone else to do a job, you usually lose control over it. 

It’s also possible that the company or freelancer you hire won’t be open about how they’re working on the job. They do what you tell them to do and come back when they’re done. 

It is hard for freelancers and companies to work with clients who want to be involved in every step of the process. Trying to get your comments and make changes all the time takes too much time. It’s smarter to work with your own team if this is important to you. 

3. Bad for the culture of the company 

When you outsource projects or chores, your employees might think you’re going to fire them. 

There only needs to be one unhappy team member to spread the word that you’re going to fire people. This worry can hurt morale and the mindset of the company. 

4. Both sides are less committed to the long run. 

One possible benefit of hiring is that you don’t have to make a long-term commitment. For some, it can also be a problem. 

A worker doesn’t care about your business, and you don’t care about their growth. 

That’s fine, but it also means they don’t care about how your idea turns out in the end. They could quit before you’re happy, get sidetracked by other clients, or only do what they need to do to meet your needs. 

Striking a balance between in-house capabilities and outsourcing opportunities is key to optimizing productivity and achieving business objectives. By carefully assessing project requirements, strategic objectives, and resource availability, you can make informed decisions that maximize efficiency and effectiveness in managing your workload. 

For businesses seeking reliable outsourcing partners, Outsource Asia provides a platform to connect with trusted service providers. Visit their website at to explore outsourcing opportunities tailored to your requirements. Make informed decisions, harness the benefits of Offshore Outsourcing, and propel your business to new heights.   


Sign Up for a Free Consultation

Tell us what you need by answering these questions.

What services do you want to outsource?
How many staff to outsource?
What skill level do you need?

Want to know the cost of outsourcing your business processes?

Sign Up for a Free Consultation

Tell us what you need by answering

What services do you want to outsource?
How many staff to outsource?
What skill level do you need?

Stay updated on the latest in outsourcing. Subscribe to Outsource Asia and receive news straight to your email.